UNITED STATES DEPARTMENT OF STATE

Bureau of Educational and Cultural Affairs

Office of Academic Exchange Programs

Study of the U.S. Branch

SUMMER INSTITUTE ON THE U.S. POLITICAL SYSTEM:

ORIGIN, STRUCTURE AND CONTEMPORARY ISSUES

Reference Number: E/AES-00-01-Dardeli

Project Objectives, Goals, and Implementation (POGI)

 

The POGI apply specifically to the Federal Register Request for Proposals (RFP) issued by the Bureau of Educational and Cultural Affairs, Office of Academic Exchange Programs, Study of the U.S. Branch dated September 23, 1999. Proposals must conform to the RFP, the guidelines stated in this document, and the standard Proposal Submission Instructions (PSI) found in the Solicitation Package. Applications not adhering to the conditions set forth herein may be deemed technically ineligible.

The POGI are specific to the program mentioned above and are provided to prospective applicants IN ADDITION TO the standard guidelines outlined in the PSI. In any instance that there is a perceived disparity between the standard or program specific guidelines and the program information supplied in the accompanying Federal Register RFP, the RFP is to be the dominant reference.

The complete proposal must arrive at DOS no later than the deadline indicated in the RFP. There are no exceptions to this requirement. For further information on the program, contact Program Officer Caryn Dardeli at (202) 619-4576; FAX: (202) 619-6790; E-mail address: cdardeli@usia.gov.

 

TABLE OF CONTENTS

SECTION 1 - PROGRAM DESCRIPTION

    1. Objectives
    2. Participants
    3. Program Dates

SECTION 2 - PROGRAM DESIGN

    1. Overview
    2. Academic Residency Component
    3. Study Tour Component

SECTION 3 - PROGRAM ADMINISTRATION

    1. Host Institution Responsibilities
    2. U.S. Department of State Responsibilities

SECTION 4 - BUDGET

    1. A. Guidelines for Budget Preparation
    2. B. Sample Budget Format

SECTION 5 - REVIEW PROCESS

SECTION 6 - PROPOSAL SUBMISSION FORMAT

SECTION 7 - APPLICATION SUBMISSION AND DEADLINE

 

 

SECTION 1 - PROGRAM DESCRIPTION

The Bureau of Educational and Cultural Affairs of the U.S. Department of State (DOS) invites a proposal submission for the design and implementation of a six-week, post-graduate level summer institute for foreign teachers and scholars of the U.S., entitled: The U.S. Political System: Origin, Structure and Contemporary Issues.

Participants will be nominated by Fulbright Commissions and by U.S. Embassies abroad. Nominations will be reviewed by the Study of the U.S. Branch. Final selection of grantees will be made by the Fulbright Scholarship Board.

A. OBJECTIVES

The summer institute program, "The U.S. Political System: Origin, Structure and Contemporary Issues" should provide grantees with an overview of the U.S. political system--its Constitutional roots, its Federal structure, the role of political parties, media, and public opinion--and, at the same time, demonstrate how the institutions of the American government at the local, state and national levels address particular political and social issues confronting Americans at the beginning of the 21st century. The program thus aims to provide a seminar on both the structure and organization of the American political system and how that system responds to and, in turn, is influenced by the shifting social currents in contemporary American life. Issues that relate to contemporary debates in such areas as the competing roles of Federal, state and local government, voting and electoral reform issues, urban and regional development, race relations, immigration, multi-culturalism and ethnicity, the environment, crime, and education represent some of the areas that would be suitable topics for investigation. The strongest proposals will be imaginatively integrated in such a way that the structure of the American political system and the contemporary debates within American society serve to illuminate each other, thus providing insights into the nature of American institutions and values, broadly defined.

B. PARTICIPANTS

The institute participants will be 18 foreign university faculty whose professional work requires significant knowledge of U.S. society and culture, past and present. Participants will be drawn from all regions of the world and will be fluent in the English language. They will be seeking to increase their knowledge of American life and institutions in order to enhance their scholarship and to improve courses on the United States in schools and universities abroad.

Participants may come from educational institutions where the study of the U.S. is relatively well developed, or they may be pioneers in this field within their home institutions. For some, this may be their first visit to the United States, while others may have had sustained professional contact with American scholars and American scholarship as well as substantial prior study and travel experience in the U.S. Participants will be varied in terms of age, professional position, and travel experience abroad. In all cases, participants will be accomplished teachers and scholars who will be prepared to participate in an intellectually rigorous academic seminar that offers a collegial atmosphere conducive to the exchange of ideas.

C. PROGRAM DATES

The institute should run for 42 program days and should take place between June 1 and August 28, 2000. Ideally, the program will begin in mid to late June. However, the Study of the U.S. Branch is willing to consider other dates based on the needs of the host institution. In order to insure adequate time for the host institution to make program arrangements and send pre-program materials to grantees, the Bureau will make every effort to award the approved cooperative agreement by March 1, 2000.

SECTION 2 - PROGRAM DESIGN

OVERVIEW

Summer institutes should be designed as intensive, academically rigorous seminars intended for an experienced group of fellow scholars from outside the United States. The institute should be organized through an integrated series of lectures, readings, seminar discussions, regional travel, site visits, and should also include some opportunity for limited but well-directed independent research. Prospective host institutions are therefore invited to submit proposals that draw upon the unique resources of their institutions as well as upon nationally recognized scholars and other professional experts throughout the United States.

All institute programs, regardless of their particular focus, should seek to:

While the conception and structure of the institute program is the responsibility of the organizers, it is critically important that proposals provide a full, detailed and comprehensive narrative describing the objectives of the institute, the subject of each session, and how each individual session relates to the overall institute theme. The syllabus must therefore indicate the subject matter for each lecture or panel discussion, confirm or provisionally identify proposed lecturers and discussants, and clearly show how assigned readings will support each session. A calendar of all activities for the program must also be included. Overall, proposals will be reviewed on the basis of their fullness, coherence, clarity, and attention to detail.

With these points in mind, applicants should design a two-part program, 42 days in length, which includes:

  1. An academic residency program segment (a minimum of four weeks in length), based at a college, university, or other institution of higher learning;
  2. An escorted study tour segment (not to exceed two weeks in length) to one or two other regions of the United States, designed to directly complement and reinforce the academic residency portion of the institute. If appropriate, the study tour segment may be interspersed with the residency portion of the program, so long as the total time allotted for this purpose does not exceed two weeks.

Please note: The Study of the U.S. Branch may request that the host institution make modifications to the academic residency and study tour program. Similarly, the host institution, in consultation with the Study of the U.S. Branch, may also wish to make program modifications.

 

  1. ACADEMIC RESIDENCY COMPONENT

In addition to the major elements of program design outlined above, prospective host institutions should also bear in mind the following program issues as they develop their proposals.

The Institute must not simply replicate an existing lecture course, survey, or graduate seminar designed for American degree candidates. Rather, it should be a specially designed, and well-integrated seminar that imaginatively combines lectures, discussions, readings and site visits into a coherent whole.

It is important that the institute organizers devise a way to integrate all aspects of the program. Assigned readings, lectures, discussions, and field trips should be interrelated and illuminate the overall institute theme(s), thereby contributing to a better understanding of the U.S. The organizers may wish to hold special discussion sessions in order to ensure that seemingly disparate presentations and topics are woven into "the bigger picture."

A variety of lecturers and speakers reflecting diverse scholarly viewpoints and experience should be invited to address the group (in person or via teleconference) throughout the institute. While most will come from the host institution’s faculty, organizers are strongly encouraged to invite scholars from outside institutions in order to reflect something of the national dimension of U.S. scholarship. In addition, in order to give grantees a multi-dimensional view of U.S. society and institutions, organizers should invite the participation of professionals outside the academy, which might include experts from government, the media, professional organizations, community groups and other professional and cultural institutions. All speakers should be clearly listed in the proposal narrative.

It is essential that sufficient time be allotted at each session and throughout the program to allow for questions and answers and for a collegial exchange of views between and among participants, lecturers and panelists.

The equivalent of one day a week should be made available to allow participants to pursue individual research interests, curriculum development projects, or assigned readings. A range of host institution faculty should be available to offer advice to participants on their individual research projects and to help facilitate their access to scholarly resources. Given the likely fullness of the institute schedule, participants should be made aware that opportunities for extensive research will necessarily be limited.

An orientation to the U.S. and to the American university campus should be held at the beginning of the program. The orientation should address administrative details of the program, identify campus and local resources, and provide general information about U.S. society, customs and culture which will facilitate the international scholars' understanding of and adjustment to daily life in the United States.

The initial academic session should provide grantees with a concise overview of the institute program, including its objectives and major themes. This part of the program should introduce participants to the current status of the academic discipline(s) most germane to the institute’s thematic focus, surveying the major schools of thought and interpretation, and examining the current debates within the discipline(s).

All proposals must include a bibliography for the program as a whole. This bibliography must include at least one major survey text for each of the institute's governing disciplines as well as a number of broad interpretive works directly related to the Institute's central theme.

Scholars from abroad are often limited by the inaccessibility and high cost of books and materials in their home countries. The program should therefore facilitate participant acquisition or purchase of books and materials to the greatest degree possible.

Because of their relatively short stay in the U.S., the participants’ access to library resources is especially important. If the university library closes early during the period of the Institute, the program schedule should be adjusted to permit greater access to the library during its open hours. The host institution should also insure that the visiting scholars are granted inter-library loan and similar privileges that will maximize their research efforts.

The participants should be given access to Internet resources and computer training. Plans for this activity should be discussed in the proposal. Ideally, participants will be given e-mail and internet accounts.

The program director should conduct periodic discussions with the group, individually or collectively, on a regular basis throughout the institute in order to ensure that the participants' needs are being met and that any other problems or concerns are acted upon promptly. At the conclusion of the program, a session should be held to enable participants to comment on the program content and administration, reflect on what they have learned, and discuss how it will be applied in their work at home.

Housing may be in graduate dormitories, faculty residences, or other suitable locations. At a minimum, a private bedroom should be provided for each participant during the residency portion, and no participant should be asked to share a bathroom with more than one or two others. Because of the greater costs involved, organizers may wish to ask the participants to select a roommate for the study tour segment.

Ideally, participants will have access to kitchen facilities, either in their own rooms or in a common room. A combination of cash subsistence payments to participants—which will enable them to cook or to take meals at local restaurants—and cafeteria meal plans is strongly recommended.

In all cases, the accommodations should respect the privacy, comfort and convenience of each scholar and be conducive to an atmosphere of study and reflection.

Housing and meal arrangements are an important dimension of program planning and must be discussed in specific detail in the proposal.

Participants should be provided with access to daily newspapers and periodicals. Radio and television access should also be provided, the latter possibly in a common room in or close to the residential quarters.

Cultural activities are essential to a well-balanced program. Programming such as group nights at the theater, concerts, sporting events and city tours should be arranged for the participants, with careful consideration as to which events should require attendance and which should be optional.

Some participants will welcome the opportunity to attend informal gatherings with U.S. citizens from a variety of ethnic, social and professional backgrounds. Organizers may wish to offer the participants the option of an evening or weekend spent with an American family. Arranging for the group to attend a community gathering is another way for the participants to meet a variety of Americans.

In discussing its capacity to manage a successful program, the prospective host institution should identify and focus on those aspects of institutional strength, e.g., faculty, libraries, relevant departments, major administrative and management units, that will be directly affect the conduct of the summer institute program.

C. STUDY TOUR COMPONENT

The study tour component of the institute must be arranged and conducted by the program director and principal project staff. It should be an integral part of the program, should directly complement and reinforce the program’s academic focus, and should include a judicious range of site visits. The study tour must not exceed two weeks in length, but it can be shorter. It may also be conducted as a series of shorter trips spread out over the course of the program.

The proposal should clearly specify the study tour sites, which should not exceed two additional regions of the U.S. It should explain how the tour component will relate to the institute's academic objectives. If appropriate, and if it would contribute to the effectiveness of the institute, a short visit to Washington, D.C. can be included, preferably at or near the end of the program. Any programming in Washington should include a two-hour briefing and evaluation session at the U.S. Department of State. The grantee institution should consult closely with DOS staff in the final planning of the Washington itinerary, if it is included in the proposal.

(If the Washington visit or any other study tour cite coincides with the end of the program, the host institution may wish to allow participants to leave for their home countries directly from that site, without returning to the host institution. In some cases, such planning might also serve to reduce domestic travel costs.)

Site visits, day trips or weekend excursions to various locations (historical areas, classrooms, churches, community centers, other places of interest) are also encouraged if such trips are relevant and will enrich the program.

Host institutions who wish to do so may utilize the programming and hospitality services of volunteer community groups across the country that are affiliated with the National Council for International Visitors, a nation-wide network that provides hospitality and program assistance to foreign visitors. In major U.S. cities, there may be minimal charges for the services provided by NCIV affiliates. These costs can be included in the program budget as a direct charge or as a cost-sharing item.

 

SECTION 3 - PROGRAM ADMINISTRATION

 

A. HOST INSTITUTION RESPONSIBILITIES

Program Management

Proposals must clearly demonstrate strong management capabilities for both the residential and travel portions of the program. Experience has shown that the overall effectiveness of the institute hinges on the administrative and organizational capabilities, as well as the personal commitment, of the project organizers.

Staff

The proposal should include a Summer Institute staffing pattern and an explanation of how responsibility for the Summer Institute will be shared among these staff members. While no single staffing pattern is recommended, all institutes must designate a project director, who is responsible for all aspects of the institute program, including the academic program design and implementation. In addition, host institutions may wish to designate a chief administrative officer whose responsibilities will focus on administrative and logistical matters. Graduate assistants are often employed to carry out clerical duties and to assist with the day to day concerns and needs of the participants.

Specific administrative responsibilities will include the following:

The host institution organization will be responsible for sending a "pre-departure package" containing a welcome letter, administrative information, essential background materials, and preliminary readings to each participant in his or her home country prior to the start of the program. These materials should be sent no later than 8 weeks prior to the program start date.

Prior to the conclusion of the program, the host institution will assist participants in mailing books and materials acquired during the institute to the participants’ home countries.

The participants will travel directly from their home countries to the airport designated by the host institution. The host institution program staff should arrange to meet participants upon arrival, confirm their return international flights, and coordinate airport departures.

Host Institutions will be responsible for ensuring that appropriate medical treatment is found when necessary and will assist participants in filing claims.

The Summer Institute organizers will disburse funds for living costs and other authorized allowances to participants.

 

B. U. S. DEPARTMENT OF STATE RESPONSIBILITIES

Specific responsibilities will include the following:

The Study of the U.S. Branch will be responsible for coordinating and passing all communications to and from participating Fulbright Commissions and U.S. Embassies. These organizations will submit candidate nominations to the Study of the U.S. Branch at the U.S. Department of State in Washington, D.C. for review; final selection of all institute participants will be made by the Fulbright Scholarship Board.

U.S. Embassies and Fulbright Commissions abroad will purchase the round-trip international travel tickets for the participants. Participants will be given a modest travel allowance before departure from their home countries.

The U.S. Department of State program officer in the Study of the U.S. Branch will be available to provide advice and guidance to the institute organizers.

The Department of State will enroll each participant in a health insurance program for the duration of the program. Prior to the start of the program, the Branch’s program officer will provide the host institution with informational brochures, claim forms, and an insurance identification card for each participant .

Visas for each participant will be issued by U.S. Embassies.

 

 

SECTION 4 - BUDGET

 

A. GUIDELINES FOR BUDGET PREPARATION

All budget guidelines must be followed precisely. The budget should indicate any cost-sharing in the form of in-kind or cash contributions to the program from sources other than DOS. See standard guidelines (PSI) in the Solicitation Package for information on cost-sharing and the cost of audits.

Budget Limits

Unless special circumstances warrant, based on a group of 18 participants, the total DOS-funded budget (program and administrative) should not exceed $172,000, and DOS-funded administrative costs as defined in the budget details section of the solicitation package should not exceed $51,000. Justifications for any costs above these amounts must be clearly indicated in the proposal submission. The Bureau reserves the right to reduce, revise, or increase proposal budgets in accordance with the needs of the program, and availability of U.S. government funding.

International Travel

International travel costs should not be included in the budget submission. (See Section 4 - Department of State Responsibilities)

Explanation of Specific Budget Categories and Line Items

Following are suggested budget categories and line items to assist in budget preparation:

  1. Administrative Costs
    1. Staff requirements: Salaries, benefits, and support services (including support staff) for the institute program. Fringe benefits should be stated separately from salary costs.
    2. Other direct administrative expenses such as telephone/fax, postage, photocopying, printing, and office supplies used for the institute.
    3. Indirect Costs.
  2. Program Costs
    1. General program costs (costs that do not vary according to the number of participants).
      1. Honoraria: Except for special circumstances, honoraria for speakers who are not being compensated on a salaried basis should not exceed $250 per day per speaker.
      2. Per Diem: Per diem costs for outside guest speakers should not exceed prevailing U.S. government per diem rates.
      3. Film and video rentals, educational materials, and other curricular needs for the program, as appropriate.
      4. Participant ground transportation costs throughout the program (e.g. tour bus rental), including costs for meeting participants at the airport upon arrival, and assisting with their departures. During the tour program segment, airport to hotel transfer bus costs should be included.
      5. Working luncheons and/or farewell dinner. Only two events (e.g. working luncheons or farewell dinners) are allowable for direct U.S. government support as part of an all-day planned program. In either case, staff of the Department of State and Summer Institute administrative staff attending this event will be expected to pay for the first $7.50 of this expense. Cost of additional events must be absorbed by the grantee institution.
      6. University staff escort tour costs: Per diem by city to be visited during the two-week tour and return to campus, using U.S. government approved rates, and tour admissions. Maximum of two escorts are allowable for Department of State funding.
      7. Pre-program briefing for program director and/or a key administrative staff member: If desired, include a one-day visit to Washington for a program briefing. Per diem for one full day in Washington at a rate of $161 is allowable, plus the cost of round trip travel.
      8. If a visit to Washington, D.C. is planned, a $50.00 catering fee should be included in the budget for the final evaluation session with the Study of the U.S. Branch.
      9. National Council for International Visitors (NCIV) costs incurred for activities at tour site(s).
    2. Program costs for each participant: (Program costs that vary according to the number of participants). Plan a budget for 18 participants.
      1. University campus subsistence (lodging, meals and incidentals):
        1. Lodging: on-campus or similar housing
        2. Meals: Meals may be provided through cash subsistence payments to participants, cafeteria meal plans, or a combination of both. A combination of both is strongly recommended.
        3. Incidentals: An incidental expenses allowance (up to $15 per day) should be provided for each day on campus.
      2. Tour per diem by city (lodging, meals, incidentals): These items can be itemized separately and should not exceed the U.S. government approved per diem rate.
      3. Institute textbook allowance of up to $300 per participant, to enable the host institution to pre-purchase grantee textbooks and materials required for the institute program.
      4. A grantee personal book/cultural allowance of $400 per participant, for purchase of U.S. studies books and materials of personal/professional use, and for admissions to cultural events of personal interest.
      5. Participant admissions to cultural activities planned as part of the institute program on campus or during the tour segment.
      6. Certificates of participation.
      7. An institute mailing allowance of up to $15 per participant to cover costs of shipping appropriate required textbooks and orientation materials to grantees prior to commencement of the program.
      8. A grantee personal mailing allowance of $25 per participant to cover costs of overseas shipping of program related books and materials acquired by grantees during the institute.
      9. Professional membership(s): Up to $100 per person for membership(s) in scholarly organization(s).
      10. Any tax withholding requirements on grantee stipends or allowances should be included.

NOTE: Total per diem rate for lodging, meals and incidentals may not exceed published U.S. government allowance rates, including the $15/day incidental allowance. Institutions may use per diem rates that are lower than official government rates.

    1. U.S. Domestic Air Travel
      1. University staff escorts' air fare for the optional study tour segment, indicating number of escorts. Include program tour stops and return to residence.
      2. Participant air fare for the study tour segment based on U.S. government rates. Per capita costs and total cost for 18 participants should be shown.

NOTE: All domestic program tour flights must be on a U.S. carrier. This applies to university escorts and program participants. Options available for obtaining tickets for domestic U.S. air travel are listed in the attached general Proposal Submission Instructions (PSI). Please include a clear statement in your proposal specifying your choice of these options.

 

B. SAMPLE BUDGET FORMAT

Please use a three column line item budget format, as described in the solicitation letter.

Item

FY-00 Gov't Funds Requested

FY-00 Cost Sharing

FY-00 Total Budget

I. ADMINISTRATIVE COSTS

A. Direct costs

     

1. Salaries

     

2. Fringe Benefits

     

B. Other Direct Expenses

     

Sub-total of Direct Costs

     

C. Indirect Costs

     

Total Administrative Costs

     

NOTE: Total for US government funded administrative costs should not exceed $51,000, except in exceptional circumstances. Any administrative costs in excess of this amount must be fully justified in the proposal submission, and are subject to approval by the Agency. Please list individuals and their salaries as an addendum to the budget submission.

II. PROGRAM COSTS

FY-00 Gov't Funds Requested

FY-00 Cost Sharing

FY-00 Total Budget

A. General Program Costs

     

1. Honoraria (not to exceed $250/day)

     

2. Per Diem for Outside Speakers

     

3. Films, educational materials, etc.

     

4. Ground Transportation

     

a. During residency

     

b. During study tour

     

5. Working luncheons/farewell dinner (only two events are allowable for direct US government support)

     

6. University staff escort tour costs (per diem and admissions by city)

     

7. Pre-program staff briefing in Washington (Travel and per diem)

     

8. $50 Catering Fee for Dept. of State meeting (if applicable)

     

9. NCIV costs (if applicable)

     

Subtotal Section II A

(General Program Costs)

     

B. Per Participant Program Costs

FY-00 Gov't Funds Requested

FY-00 Cost Sharing

FY-00 Total Budget

1. Campus subsistence (including lodging, meals and incidentals)

     

2. Tour per diem by city (complying with USG rates)

     

3. Institute Textbooks and materials (NTE $300 per participant)

     

4. Grantee personal cultural/book allowance (NTE $400 per participant)

     

5. Participant admissions

     

6. Certificates of Participation

     

7. Institute mailing allowance (NTE $15 per participant)

     

8. Grantee personal mailing allowance (NTE $25 per participant)

     

9. Professional membership(s) (NTE $100 per participant)

     

10. Tax withholding requirements (if appropriate)

     

Subtotal Section II B

(Per Participant Program Costs)

     
 

FY-00 Gov't Funds Requested

FY-00 Cost Sharing

FY-00 Total Budget

C. U.S. Domestic Travel (Air, Rail, Bus)

     

1. University Escort staff travel

     

2. Participant travel

     

Sub-total Section II C

     

Total Program Costs

(Sections II A, B and C)

     

Total Institute Costs

(Section I and II)

     

NOTES:

  1. Total Department of State funding must not exceed $172,000, except in exceptional circumstances. Any costs in excess of this amount must be fully justified in the proposal submission, and are subject to approval by the Department of State.
  2. If applicant's indirect cost agreement allows for recovery of indirect costs on the above program expenses, they must be included as cost sharing items.

SECTION 5 - REVIEW PROCESS

The Bureau will acknowledge receipt of proposals, and review them for technical eligibility. Proposals will be deemed ineligible if they do not fully adhere to the guidelines stated in the solicitation package. Proposals are reviewed for adherence to legal and budgetary requirements by Department of State offices responsible for those functions. For program content, cost-effectiveness and other criteria listed below, a review is conducted by the Study of the U.S. Branch and an advisory panel composed of State Department officers. Additional Department officers, including geographic area personnel, also review proposals for feasibility as well as potential for short- and long-term impact. Final funding decisions are at the discretion of the Department of State’s Assistant Secretary for Educational and Cultural Affairs. Final technical authority for assistance awards resides with the Bureau’s Grants Officer.

Technically eligible applications will be competitively reviewed according to the criteria stated below. Particular weight will be given to items one and two.

1. Overall Quality:

Proposals should exhibit originality and substance, consonant with the highest standards of American teaching and scholarship. Program design should reflect the main currents as well as the debates within the subject discipline of each institute. Program should reflect an overall design whose various elements are coherently and thoughtfully integrated. Lectures, panels, field visits and readings, taken as a whole, should offer a balanced presentation of issues, reflecting both the continuity of the American experience as well as the diversity and dynamism inherent in it.

  1. Program Planning and Administration:
  2. Proposals should demonstrate careful planning. The organization and structure of the institute should be clearly delineated and be fully responsive to all program objectives. A program syllabus (noting specific sessions and topical readings supporting each academic unit) should be included, as should a calendar of activities. The travel component should not simply be a tour, but should be an integral and substantive part of the program, reinforcing and complementing the academic segment. Proposals should provide evidence of continuous administrative and managerial capacity as well as the means by which program activities and logistical matters will be implemented.

  3. Institutional Capacity:
  4. Proposed personnel, including faculty and administrative staff as well as outside presenters, should be fully qualified to achieve the project's goals. Library and meeting facilities, housing, meals, transportation and other logistical arrangements should fully meet the needs of participants.

  5. Support for Diversity:
  6. Substantive support of the Bureau’s policy on diversity should be demonstrated. This can be accomplished through documentation, such as a written statement, summarizing past and/or on-going activities and efforts that further the principle of diversity within the organization and its activities. Program activities that address this issue should be highlighted.

  7. Experience:
  8. Proposals should demonstrate an institutional record of successful exchange program activity, indicating the experience that the organization and its professional staff have had in working with foreign educators.

     

  9. Evaluation and Follow-up:
  10. A plan for evaluating activities during the Institute and at its conclusion should be included. Proposals should discuss provisions made for follow-up with returned grantees as a means of establishing longer-term individual and institutional linkages.

  11. Cost Effectiveness:

Proposals should maximize cost-sharing through direct institutional contributions, in-kind support, and other private sector support. Overhead and administrative components of the proposal, including salaries and honoraria, should be kept as low as possible.

 

SECTION 6 - THE PROPOSAL SUBMISSION: CONTENT & FORMAT

Applicants should take care to submit a carefully written proposal that describes their program in a convincing and comprehensive manner. Detailed discussion of the points outlined in Section Two will contribute to the overall effectiveness of the proposal. Since there is no opportunity for applicants to meet with reviewing officials, applicants should relate the proposal to the criteria set forth in the solicitation as clearly as possible.

Confirmation letters from U.S. co-sponsors noting their intention to participate in the program should be submitted, if appropriate. Proposals incorporating participant/observer site visits will be more competitive if letters committing prospective host institutions to support these efforts are provided.

Proposals should address succinctly, but completely, the elements described below and in Section Two and must follow all format requirements. Proposals should include the items highlighted in these Guidelines in the following order:

TAB A - Application for Federal Assistance Cover Sheet

TAB B - Executive Summary

In one double-spaced page, provide the following information about the project:

1. Name of organization/participating institutions

2. Beginning and ending date of the program

3. Proposed theme

4. Nature and variety of activities

5. Funding level requested from the U.S. Department of State, total program cost, total cost-sharing from applicant and other sources

6. Scope and Goals

a. Number and description of participants

b. Wider audience benefiting from program (overall impact)

c. Geographic diversity of program, both U.S. and overseas

d. Fields covered

    1. Anticipated results (short and long-term)

TAB C - Narrative

Within 20 double-spaced, single-sided pages, provide a detailed description of the project, fully addressing the program’s goals, activities, evaluation plans, anticipated follow-up, and all other relevant aspects of project management. The narrative should address all of the elements outlined in Sections 2, 3 and 5, above.

Required Addenda:

Institute syllabus

List of required readings and supplemental bibliography

Calendar of activities/itinerary

TAB D - Budget Submission

See details in the pages above

TAB E

Letters of endorsement

Resumes (Resumes of all program staff; No one resume should exceed two pages)

TAB F

"Additional Information" Form

Copy of IRS notification of current tax-exempt status

Four Required Certification Forms

Certification of Compliance with Federal Forms

Other attachments, if applicable

 

SECTION 7 - APPLICATION SUBMISSION

 

The original and 13 copies of the complete application should arrive at the U.S. Information Agency NO LATER than 5:00 p.m. Washington, D.C. time on Friday, January 14, 2000. There are NO EXCEPTIONS to this deadline.

Please send the application to:

U.S. Department of State

Bureau of Educational and Cultural Affairs

Reference: E/AES-00- 01-Dardeli

Program Management Staff, ECA/EX/PM, Room 336

301 4th Street, S.W.

Washington, D.C. 20547

 

Applicants are also requested to submit the "Executive Summary" and "Proposal Narrative" sections of proposals on a 3.5" diskette, formatted for Disk Operating System (DOS). This material must be provided in ASCII text (DOS) format with a maximum line length of 65 characters. If a proposal is selected for funding, the Department of State will transmit these files electronically to Fulbright Commissions and U.S. Embassies overseas to assist in the participant selection process.

For further information regarding this program or the competition, please contact Program Officer Caryn Dardeli of the Study of the U.S. Branch at (202) 619-4576; FAX: (202) 619-6790; E-mail address: cdardeli@usia.gov.

Programs must conform with all Agency requirements, eligibility factors, and budget guidelines contained in this application package, and are subject to final review by the U.S. Department of State contracting officer.

 


On October 1, 1999, the Bureau of Educational and Cultural Affairs will become part of the
U.S. Department of State. Bureau webpages are being updated accordingly. Thank you for your patience.