Civic Education Curriculum Development and Teacher Training Program

for Secondary Schools in Georgia

Reference number E/ASU 00-09

Office of Academic Programs

Bureau of Educational and Cultural Affairs

Advising, Teaching and Specialized Programs Division

Specialized Programs Branch

The POGI guidelines apply specifically to the Federal Register Request for Proposals (RFP) issued by the Advising, Teaching and Specialized Programs Division of the Office of Academic Programs, for the Curriculum Development and Teacher Training Program for Secondary Schools in Georgia. Proposals must conform to the RFP, the Guidelines stated in this document, and the standard Proposal Submission Instructions (PSI). Applications not adhering to the conditions set forth herein may be deemed technically ineligible. These guidelines are specific to the program mentioned above and are IN ADDITION TO the Standard Guidelines outlined in the PSI. If there is a perceived disparity between the standard and program specific Guidelines and the program information supplied in the accompanying Federal Register RFP, the RFP is to be the dominant reference.


The recipient organization will be responsible for planning, implementing, and evaluating a three-year project to assist Gaia in Tbilisi, Georgia to develop up-to-date curricular units to be taught at the fifth through ninth grade levels, and to assist in training teachers in the implementation of these units. As stated in the RFP, the purpose of the project is to improve democratic citizenship education in Georgia; at the same time, the grantee organization is expected to work within the Georgian political and educational context. The US grantee organization will collaborate with Gaia, a Georgian NGO involved in developing interactive teaching materials in the areas of human rights and civic education for in-service teachers and administrators. All project activities should reflect close consultation between U.S. experts and Georgian partners and should accommodate the local opportunities for cooperation and outreach in Georgia. The project will proceed in four phases as described in the RFP; within each phase of the project the grantee will be responsible for the following tasks:

A. Phase I: Preliminary

1. Cooperate with the Georgian Gaia staff, USIS Tbilisi, and local civic education specialists on the formation of the curriculum development team, the criteria for its selection, and the educational needs in Georgia which the team should prepare to identify.

2. Identify a reference collection of civics materials, based on ongoing consultation between US experts and Georgian counterparts, to be sent to the curriculum development team in Tbilisi for their review and arrange purchase and delivery of the collection.

3. Conduct initial consultations and a workshop in Tbilisi with the Georgian Project Director and the curriculum development team to select the topics to be explored in the draft curriculum units and orient the US team to existing Georgian civic education-related materials.

B. Phase II: Workshop

1. Plan and implement a three-month U.S.-based program for the Georgian team to draft curriculum units including, but not limited to: 1) initial orientation; 2) regular meetings with project directors; 3) intensive training on relevant topics; 4) consultations with leading U.S. civics experts; 5) relevant field visits for observation of and interaction with U.S. school processes and practitioners; 6)substantial individual and group work periods; 7) revision, preparation, and printing of final version of draft materials for field-testing in Georgia; 8) final evaluation of the workshop.

2. Plan and implement all necessary logistical and administrative elements for the workshop including, but not limited to: 1) international and domestic travel of participants and program staff; 2) housing, meals, and incidental arrangements for participants; 3) health and accident insurance for participants in compliance with J-1 visa requirements; 4) access of participants to library, computer, and recreational facilities; 5) cultural, educational, and professional development opportunities for participants.

3. Monitor and evaluate the progress of the workshop.

C. Phase III: Post-workshop Training

1. Cooperate with Gaia and other Georgian civic education specialists to plan and implement in-service training for teachers who will field-test the draft curriculum units. Gaia will assist the US grantee in selecting appropriate schools and teachers for the field test.

D. Phase IV: Review, Dissemination, and Broader Training

1. Assist Gaia in revision, publication, and dissemination strategies of the revised curricular materials and develop and train a broad network of Georgian civic education specialists in the utilization of these materials.

Responsibilities for this particular project include:

1. Final approval of participants and field-testing sites in Georgia;

2. Placement of participants;

3. Monitoring of program and individuals;

4. Evaluation and Follow-on for each phase of the project;

5. Fiscal Management including sub-contractors;

6. Other: Health and accident insurance for the Georgian team in compliance with J-1 visa requirements.



Applicants should submit a complete and thorough proposal describing the program in a convincing and comprehensive manner. Since there is no opportunity for applicants to meet with reviewing officials, the proposal should respond to the criteria set forth in the solicitation and other guidelines as clearly as possible. With regard to the proposed budget, applicants are advised to review it carefully to ensure that it is realistic, accurate, and consistent with the proposal narrative.

Proposals should address succinctly, but completely, the elements described below and must follow all format requirements. Proposals should include the following items:

TAB A - Application for Federal Assistance Cover Sheet

Tab B - Executive Summary

In one double-spaced page, provide the following information about the project:

1. Name of organization/participating institutions

2. Beginning and ending dates of the program

3. Proposed theme

4. Nature of activity

5. Funding level requested from USIA, total program cost, total cost-sharing from applicant and other sources

6. Scope and Goals

a. Number and description of participants
b. Wider audience benefitting from program (overall impact)

c. Geographic diversity of program, both U.S. and overseas

d. Fields covered

e. Anticipated results (short and long-term)

TAB C - Narrative and Calendar of activities/itinerary

In 20 double-spaced, single-sided pages, provide a detailed description of the project addressing the areas listed below.

1. Vision (statement of need, objectives, goals, benefits)

2. Participating Organizations

3. Program Activities (recruitment, orientation, academic component, cultural program, participant monitoring)

4. Program Evaluation

5. Follow-on

6. Project Management

7. Work Plan/ Calendar

TAB D - Budget Submission

A detailed budget should be submitted for the project following the general budget preparation guidelines included in the Proposal Submission Instructions (PSI).

The total Bureau-funded budget for Phases I-IV should not exceed $500,000. Bureau-funded administrative costs should be limited and reasonable. Applicants are invited to propose a formula for sharing administrative or program costs, especially during Phases III and IV of activity. The Bureau reserves the right to reduce, revise, or increase proposed budget in accordance with the needs of the program.

Specific Budget Categories and Line Items: The following are suggested budget categories and line items to assist in preparation of the budget and are not mandatory. Applicants are encouraged to suggest additional program lines to reflect elements in the proposal.

I. Administrative Costs:

A) Staff requirements: Salaries, benefits, and support services (including support staff) for the program. Fringe benefits should be stated separately from salary costs.

B) Other direct administrative expenses such as telephone/telefax, postage, photocopying, and office supplies used for the program.

C) Indirect Costs.

II. Program Costs:   A)General program costs (costs that do not vary according to the number of participants):  
1. Honoraria and per diem for outside speakers. Honoraria amount cannot exceed $345 per day per speaker.

2. Film and video rentals, educational materials, and other curricular needs for the program, as appropriate.

3. Participant ground transportation costs for meeting participants at the airport upon arrival and assisting with their departures.

4. Costs for Phase I (preliminary) to include:

a. Purchase and shipping of reference collection for curriculum development team (up to $1000)
b. Travel and per diem for two one-week trips to be made by one project director to Tbilisi.

5. Costs for Phase II (U.S. curriculum development workshop):

a. Working luncheon or farewell dinner with workshop faculty and participants. Only one event is allowable for direct Bureau support per project. Cost of additional events must be absorbed by the grantee institution.

6. Costs for Phase III (training) to include:

a. Travel and per diem for up to three workshop faculty for one trip to Tbilisi for up to nine days. b. Costs associated with initial training workshops

7. Costs for Phase IV (Review and Dissemination) to include:

a. Costs associated with translation, revision, publication, and dissemination of materials. b. Costs associated with broader training of civic education specialists
B. Program costs for each participant during Phase II curriculum development workshop (program costs that vary according to the number of participants):  
1. International travel to U.S. curriculum development workshop.

2. Lodging, meals, and incidentals:

a. Lodging: Housing may be in graduate dormitories, faculty residences, or other, as appropriate.

b. Meals: Meals may be provided through cash subsistence payments to participants, cafeteria meal plans, or a combination of both. A combination of both is strongly recommended.

c. Incidentals: An incidental expenses allowance (up to $15 per day) should be provided for each day on campus.

3. Workshop materials allowance of up to $350 per participant, for purchase of textbooks and materials required for the program.

4. An individual cultural allowance of up to $150 per participant, for purchase of other books and materials for personal/professional use, and for admissions to cultural events of personal interest.

5. Participant admissions to cultural activities planned as part of the workshop program.

6. A workshop mailing allowance of up to $40 per participant to cover costs of shipping appropriate required textbooks and orientation materials to participants prior to commencement of Phase II.

7. A personal mailing allowance of $40 per participant to cover costs of overseas shipping of program-related books and materials acquired by participants during the workshop.

8. Professional membership(s): Up to $100 per person for membership(s) in scholarly organization(s).

9. Health and accident insurance: Applicant should budget for Georgian participant insurance for Phase II. Health and accident insurance should be in compliance with J-1 visa requirements.

C. Program costs for each participant during Phase III:
1. In-country travel overseas and per diem for the curriculum development team to perform initial training workshops.

2. Costs associated with field-test teacher participation in training workshop.

D. Program costs for each participant during Phase IV:
1. In-country travel and per diem for the curriculum development team to attend regional training workshops.

NOTE: Total per diem rate for lodging, meals, and incidentals may not exceed published U.S. government allowance rates, including the $15/day incidental allowance. Institutions may use per diem rates that are lower than official government rates.

TAB E - Letters of Endorsement and Resumes

Resumes of all program staff should be included in the submission. No resume should exceed two pages.


"Additional Information" Form

Copy of IRS notification of current tax-exempt status

Four Required Certification Forms

Certification of Compliance with Federal Forms

Other attachments, if applicable


Proposals are reviewed for adherence to legal and budgetary requirements by Bureau offices responsible for these functions. For program content, cost-effectiveness, and other criteria spelled out in the RFP, the review is conducted by an advisory, assistance award-review panel composed of Bureau officers. Additional Bureau officers, including geographic area personnel, also review proposals for feasibility as well as potential for short- and long-term impact. The United States Department of State Assistant Secretary for Educational and Cultural Affairs approves conferring the final award to an applicant. Final technical authority for assistance awards resides with the Bureau Grants Officer.

The submission will be reviewed with reference to the review criteria outlined in the Request for Proposals.


The RFP indicates the date the complete proposal submission is due and the address at the United States Department of State to which the submission must be sent. There are NO EXCEPTIONS to this deadline.

For further information regarding this program or the competition, call Erin D. Mathews at (202) 619-6492, E/ASU; Fax: (202) 401-1433; E-mail:

On October 1, 1999, the Bureau of Educational and Cultural Affairs will become part of the
U.S. Department of State. Bureau webpages are being updated accordingly. Thank you for your patience.