Things You Need to Know
To Submit a Grant Proposal



Who May Submit Proposals?

The Europe/Eurasia Division of the Office of Citizen Exchanges frequently announces open competitions for assistance awards. U.S. public and non-profit organizations meeting the provisions described in IRS regulation 26 CFR 1.501(c) may submit proposals to develop training programs. Grants are subject to the availability of funds and all proposed programs must conform with Bureau requirements and guidelines outlined in the solicitation package containing the Request for Proposals (RFP) and the Proposal Submission Instructions (PSI).

To Receive a Solicitation Packet

The entire solicitation packet may be downloaded from the Bureau's website at Please read all the information provided before downloading. Or you may join the Europe/Eurasia Division mailing list by referring to the "Mailing List" page.

Likewise the solicitation packet may be requested from the Bureau's "Grants Information Fax On Demand System" which is accessed by calling (202) 401-7616. The "Table of Contents" listing available documents and order numbers should be the first order when entering the system.

Solicitation packets can also be requested by writing to the Europe/Eurasia Division, Office of Citizen Exchanges, (E/PN), Room 224, U.S. Department of State, 301 4th Street, S.W., Washington, D.C. 20547, Attention: Thomas Driscoll. You may reach us by phone at (202) 260-6230 or by fax at (202) 619-4350.

The issuance of a solicitation package does not constitute an award commitment on the part of the Government. The Bureau reserves the right to reduce, revise, or increase proposal budgets in accordance with the needs of the program and the availability of funds. Awards made will be subject to periodic reporting and evaluation requirements.

Submitting a Grant Proposal

Applicants must follow all the instuctions in the solicitation package. The original and ten (10) copies of the application should be sent to:

U.S. Department of State
Ref: (RFP serial number)
Office of Grants Management, E/XE
Room 326
301 4th Street, S.W.
Washington, D.C. 20547

The RFP serial number can be found in the RFP under the section, "Annoucement Title and Number." All correspondence with the Bureau concerning the RFP should reference this title and number.

Deadlines for Proposals

All proposal copies must be received at the U.S. Information Agency before 5 p.m. Washington, D.C., time on the due date specified in the Request for Proposals (RFP). Faxed documents will not be accepted at any time. Documents postmarked the due date but received on a later date will not be accepted.

Grant Writing Checklist

After you have written your proposal according to the requirements of the solicitation package, you may wish to review your work by using this checklist compiled by our Program Officers. Doing so can improve the quality of your projects and improve your chance of receiving funding.

Per Diem Rates and Temporary Health Insurance

All proposals submitted to the Bureau for consideration must abide by Federal budgetary guidelines for travel, meals, and lodging. Please consult the State Department list of domestic and foreign per-diem rates. Program participants may also qualify for the Accident and Sickness Plan for Exchange Programs (ASPE) temporary insurance managed by Outsourced Administrative Systems (OASYS). For more information on health coverage, please refer to the OASYS website.



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U.S. Department of State. Bureau webpages are being updated accordingly. Thank you for your patience.