U.S. State Department Geographic Bureaus: Europe and Canada Bureau

U.S. DEPARTMENT OF STATE
Title VIII Grants for Eastern Europe and the Independent States
Released by the Bureau of Intelligence and Research, January 23, 1998

Title VIII Grants for Eastern Europe and the Independent States

Discretionary Grants Application Notice.

Program of Study for Eastern Europe and the Independent States of the Former Soviet Union.

FY 1997 Funding.

Discretionary Grant Programs
Application Notice Establishing
Closing Date For Transmittal Of
Certain Fiscal Year 1998 Applications

Agency: The Department of State invites applications from national organizations with interest and expertise in conducting research and training to serve as intermediaries administering national competitive programs concerning the countries of Eastern Europe and the independent states of the former Soviet Union. The grants will be awarded through an open, national competition among applicant organizations.
Authority for this Program for Research and Training on Eastern Europe and the Independent States of the Former Soviet Union is contained in the Soviet-Eastern European Research and Training Act of 1983 (22 U.S.C. 4501-4508, as amended).
Summary: The purpose of this application notice is to inform potential applicant organizations of fiscal and programmatic information and closing dates for transmittal of applications for awards in Fiscal Year 1998 under a program administered by the Department of State. The program seeks to build and sustain expertise among Americans willing to make a career commitment to the study of Eastern Europe and the countries of the former Soviet Union.
Organization of Notice: This notice contains three parts. Part I lists the closing date covered by this notice. Part II consists of a statement of purpose and priorities of the program. Part III provides the fiscal data for the program.

PART I

Closing Date for Transmittal of Applications

An application for an award must be mailed or hand-delivered by February 20, 1998.

Applications Delivered by Mail

An application sent by mail must be addressed to Kenneth E. Roberts, Executive Director, Advisory Committee for Studies of Eastern Europe and the Independent States of the Former Soviet Union, INR/RES, Room 6841, U.S. Department of State, 2201 C Street, N.W., Washington, D.C. 20520-6510.

An applicant must show proof of mailing consisting of one of the following:

(1) a legibly dated U.S. Postal Service postmark.

(2) a legible mail receipt with the date of mailing stamped by the U.S. Postal Service.

(3) a dated shipping label, invoice, or receipt from a commercial center.

(4) any other proof of mailing acceptable to the Department of State.

If any application is sent through the U.S. Postal Service, the Department of State does not accept either of the following as proof of mailing: (1) a private metered postmark, or (2) a mail receipt that is not dated by the U.S. Postal Service.

An applicant should note that the U.S. Postal Service does not uniformly provide a dated postmark. Before relying on this method, an applicant should check with the local post office.

An applicant is encouraged to use registered or at least first class mail. Late applications will not be considered and will be returned to the applicant.

Applications Delivered by Hand

An application that is hand delivered must be taken to Kenneth E. Roberts, Executive Director, Advisory Committee for Studies of Eastern Europe and the Independent States of the Former Soviet Union, INR/RES, Room 6841, 2201 C Street, N.W., Washington, D.C. Please phone first ((202) 736-4572) to ensure access to the building.

The Advisory Committee staff will accept hand-delivered applications between 9:00 a.m. and 4:00 p.m. EST daily, except Saturdays, Sundays, and Federal holidays.

An application that is hand delivered will not be accepted after 4:00 p.m. on the closing date.

PART II

Program Information

In the Soviet-Eastern European Research and Training Act of 1983 the Congress declared that independently verified factual knowledge about the countries of that area is "of utmost importance for the national security of the United States, for the furtherance of our national interests in the conduct of foreign relations, and for the prudent management of our domestic affairs." Congress also declared that the development and maintenance of such knowledge and expertise "depends upon the national capability for advanced research by highly trained and experienced specialists, available for service in and out of Government." The program provides financial support for advanced research, training and other related functions on the countries of the region. By strengthening and sustaining in the United States a cadre of experts on Eastern Europe and the independent states of the former Soviet Union, the program contributes to the overall objectives of the FREEDOM Support and SEED programs.

The full purpose of the Act and the eligibility requirements are set forth in Pub. L. 98-164, 97 Stat. 1047-50, as amended. The countries include Albania, Armenia, Azerbaijan, Belarus, Bulgaria, Czech Republic, Estonia, Georgia, Hungary, Kazakhstan, Kyrgyz Republic, Latvia, Lithuania, Moldova, Poland, Romania, Russia, Slovakia, Tajikistan, Turkmenistan, Ukraine, Uzbekistan, Bosnia and Herzegovina, Slovenia, Croatia, Serbia (including Kosovo and Montenegro), and The Former Yugoslav Republic of Macedonia.

The Act establishes an Advisory Committee to recommend grant policies and recipients. The Secretary of State, after consultation with the Advisory Committee, approves policies and makes final determination on awards.

Applications for funding under the Act are invited from U.S. organizations prepared to conduct competitive programs on the independent states of the former Soviet Union and the countries of Eastern Europe and related fields. Applying organizations or institutions should have the capability to conduct competitive award programs that are national in scope. Programs of this nature are those that make awards which are based upon an open, nationwide competition, incorporating peer group review mechanisms. Individual end-users of these funds -- those to whom the applicant organizations or institutions propose to make awards -- must be at the graduate or post-doctoral level, and must have demonstrated a likely career commitment to the study of Eastern Europe and/or the independent states of the former Soviet Union.

Applications sought in this competition among organizations or institutions are those that would contribute to the development of a stable, long-term, national program of unclassified, advanced research and training on the countries of Eastern Europe and/or the independent states of the former Soviet Union by proposing:

(1) national programs which award contracts or grants to American institutions of higher education or not-for-profit corporations in support of post-doctoral or equivalent level research projects, such contracts or grants to contain shared-cost provisions;

(2) national programs which offer graduate, post-doctoral and teaching fellowships for advanced training on the countries of Eastern Europe and the independent states of the former Soviet Union, and in related studies, including training in the languages of the region, with such training to be conducted on a shared-cost basis, at American institutions of higher education;

(3) national programs which provide fellowships and other support for American specialists enabling them to conduct advanced research on the countries of Eastern Europe and the independent states of the former Soviet Union, and in related studies; and those which facilitate research collaboration between Government and private specialists in these areas;

(4) national programs which provide advanced training and research on a reciprocal basis in the countries of Eastern Europe and the independent states of the former Soviet Union by facilitating access for American specialists to research facilities and resources in those countries;

(5) national programs which facilitate the public dissemination of research methods, data and findings; and those which propose to strengthen the national capability for advanced research or training on the countries of Eastern Europe and the independent states of the former Soviet Union in ways not specified above.

NOTE: The Advisory Committee will not consider applications from individuals to further their own training or research, or from institutions or organizations whose proposals are not for competitive award programs that are national in scope as defined above. Support for specific activities will be guided by the following policies:

Support for Transitions. The Advisory Committee strongly encourages support for activities which, while building expertise among U.S. specialists on the region, also promote fundamental goals of U.S. assistance programs such as helping establish market economies and promoting democratic governance and civil societies.

Publications. Funds awarded in this competition should not be used to subsidize journals, newsletters and other periodical publications except in special circumstances, in which cases the funds should be supplied through peer-review organizations with national competitive programs.

Conferences. Proposals for conferences, like those for research projects and training programs, should be assessed according to their relative contribution to the advancement of knowledge and to the professional development of cadres in the fields. Therefore, requests for conference funding should be directed to one or more of the national peer-review organizations receiving program funds, with proposed conferences being evaluated competitively against research, fellowship or other proposals for achieving the purposes of the grant.

Library Activities. Funds may be used for certain library activities which clearly strengthen research and training on the countries of Eastern Europe and the independent states of the former Soviet Union and benefit the fields as a whole. Such programs must make awards based upon open, nationwide competition, incorporating peer group review mechanisms. Funds may not be used for activities such as modernization, acquisition, or preservation. Modest, cost-effective proposals to facilitate research, by eliminating serious cataloging backlogs or otherwise improving access to research materials, will be considered.

Language Support. The Advisory Committee encourages attention to the non-Russian languages of the independent states of the former Soviet Union and the less commonly taught languages of the East European countries. Support provided for Russian language instruction/study normally will be only for advanced level. Applicants proposing to offer language instruction are encouraged to apply to a national program as described above which has appropriate peer group review mechanisms.

Support for Non-Americans. The purpose of the program is to build and sustain U.S. expertise on the countries of Eastern Europe and the independent states of the former Soviet Union. Therefore, the Advisory Committee has determined that highest priority for support always should go to American specialists (i.e., U.S. citizens or permanent residents). Support for such activities as long-term research fellowships, i.e., nine months or longer, should be restricted solely to American scholars. Support for short-term activities also should be restricted to Americans, except in special instances where the participation of a non-American scholar has clear and demonstrable benefits to the American scholarly community. In such special instances, the applicant must justify the expenditure.

In making its recommendations, the Committee will seek to encourage a coherent, long-term, and stable effort directed toward developing and maintaining a national capability on the countries of Eastern Europe and the independent states of the former Soviet Union. Program proposals can be for the conduct of any of the functions enumerated, but in making its recommendations, the Committee will be concerned to develop a balanced national effort which will ensure attention to all the countries of the area. Legislation requires and this announcement indicates under Program Information of this section that in certain cases grantee organizations must include shared-cost provisions in their arrangements with end-users. Cost-sharing is encouraged, whenever feasible, in all programs.

PART III

Available Funds

Awards are contingent upon the availability of funds. Funding may be available at a level up to $5.0 million. The precise level of funding will not be known until legislative action is complete. In Fiscal Year 1997, the Congress appropriated to the program $4.2 million from the U.S. Agency for International Development budget, which funded grants to 10 national organizations. The number of awards varies each year, depending on the level of funding.

The Department legally cannot commit funds that may be appropriated in subsequent fiscal years. Thus multi-year projects cannot receive assured funding unless such funding is supplied out of a single year's appropriation. Grant agreements may permit the expenditure from a particular year's grant to be made up to three years after the grant's effective date.

Applications

Applications must be prepared and submitted in 20 copies in the form of a statement, the narrative part of which should not exceed 20 double-spaced pages. This must be accompanied by a one-page executive summary, a budget, and vitae of key professional staff. Proposers may append other information they consider essential, although bulky submissions are discouraged and run the risk of not being reviewed fully. The one-page summary and budget should precede the narrative in the proposal.

Proposed programs should be described fully, including benefits for the fields. All applicants should provide detailed information about their plans for peer evaluation and review procedures and estimates of the types and amount of anticipated awards.

Applicants who have received a grant from this program in the previous competition should provide detailed information on the peer evaluation and review procedures followed, and awards made, including, where applicable, names/affiliations of recipients, and amounts and types of awards. If an applicant received support prior to the last competition, a summary of those awards also should be included.

Descriptions of all competitive award programs should specify both past and anticipated applicant-to-award ratios.

Proposals from national organizations involving language instruction programs should provide for those programs supported in the past year information on the criteria for evaluation, including levels of instruction, degrees of intensiveness, facilities, methods for measuring language proficiency (including pre- and post-testing), instructors' qualifications, and budget information showing estimated costs per student.

A description of affirmative action policies and practices must be included in the application.

Applications should include certifications of compliance with the provisions of: 1) the Drug-Free Workplace Act (Pub. L.100-690), in accordance with Appendix C of 22 CFR 137, Subpart F; and 2) Section 319 of the Department of the Interior and Related Agencies Appropriations Act (Pub. L. 101-121), in accordance with Appendix A of 22 CFR 138, New Restrictions on Lobbying Activities.

Budget

Since funds provided by U.S. AID would come separately from its East Europe (including the Baltic states) and New Independent States programs, proposals must indicate how the requested funds will be distributed by region, country (to the extent possible), and activity. Subsequently, grant recipients must report expenditures by region, country, and activity.

Applicants should familiarize themselves with Department of State grant regulations contained in 22 CFR 145, "Grants and Cooperative Agreements with Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations," OMB Circular A-110, "Grants and Agreements with Institutions of Higher Education . . . Uniform Administrative Requirements," and OMB Circular A-133, "Audits of Institutions of Higher Learning and Other Non-Profit Institutions" and indicate or provide the following information:

(1) Whether the organization falls under OMB Circular No. A-21, "Cost Principles for Educational Institutions," or OMB Circular No. A-122, "Cost Principles for Nonprofit Organizations."

(2) A detailed program budget indicating direct expenses by program element, by region (the independent states of the former Soviet Union or Eastern Europe), indirect costs, and the total amount requested. N.B.: Indirect costs are limited to 10 percent of total direct program costs. Applicants requesting funds to supplement a program having other sources of support should submit a current budget for the total program and an estimated future budget for it showing how specific lines in the budget would be affected by the allocation of requested grant funds. Other funding sources and amounts, when known, should be identified.

(3) The applicant's cost-sharing proposal, if applicable, containing appropriate details and cross references to the requested budget.

(4) The organization's most recent audit report (the most recent U.S. Government audit report if available) and the name, address, and point of contact of the audit agency. N.B.: The threshold for grants that trigger an audit requirement has been raised from $25,000 to $300,000.

(5) An indication of the proposer's priorities if funding is being requested for more than one program or activity.

All payments will be made to grant recipients through the Department of State.

Technical Review

The Advisory Committee for Studies of Eastern Europe and the Independent States of the Former Soviet Union will evaluate applications on the basis of the following criteria:

(1) responsiveness to the substantive provisions set forth above in Part II, Program Information (45 points);

(2) the professional qualifications of the applicant's key personnel and their experience conducting national competitive award programs of the type the applicant proposes on the countries of Eastern Europe and the independent states of the former Soviet Union (35 points); and

(3) budget presentation and cost effectiveness (20 points).

Further Information

For further information, contact Kenneth E. Roberts, Executive Director, Advisory Committee for Studies of Eastern Europe and the Independent States of the Former Soviet

Union, INR/RES, Room 6841, U.S. Department of State, 2201 C Street, N.W., Washington, D.C. 20520-6510. Telephone: (202) 736-4572 or 736-4386, fax: (202) 736-4851.

Dated: November 4, 1997

Kenneth E. Roberts
Executive Director
Advisory Committee for Studies of Eastern Europe and
the Independent States of the Former Soviet Union


Program for the Study of Eastern Europe and the
Independent States of the Former Soviet Union (Title VIII)

Early in the 1980s, the Executive Branch, Congress, and the academic community pooled efforts to create the Soviet-Eastern European Research and Training Act of 1983 (Title VIII). The intent of the bill was to redress the diminishing supply of experts on this region by providing stable, long-term financing on a national level for advanced research; graduate and language training (domestic and on-site); public dissemination of research data, methods and findings; and contact and collaboration among Government and private specialists. Title VIII now is referred to as the Program for the Study of Eastern Europe and the Independent States of the Former Soviet Union.

Title VIII is guided by an advisory committee chaired by the State Department and consisting of representatives of the Secretaries of Defense and Education, the Librarian of Congress, and the Presidents of the American Association for the Advancement of Slavic Studies and the Association of American Universities. The Assistant Secretary for Intelligence and Research chairs the advisory committee for the Secretary of State. The committee meets at least annually to recommend grant policies and recipients.

From 1985 to 1990, Congress appropriated to the Title VIII program about $4.6 million annually in support of the activities listed above. In light of the dramatic changes in the region, Congress appropriated about $10 million annually for FY 1991-FY 1994. In FYs 1995 and 1996, the appropriation was $7.5 million ($5 million for projects on the Newly Independent States (NIS) and $2.5 million for those on Eastern Europe, including the Baltic states) and $5.0 million ($3.3 million for the NIS and $1.7 million for Eastern Europe/Baltic states), respectively. The level of funding for FY 1997 is $4.2 million ($3.3 million for the NIS and $900,000 for Eastern Europe/Baltic states).

Title VIII operates on the basis of a two-stage award process. First, the Department of State conducts an annual, open competition among US national organizations with interest and expertise in administering research and training programs in the Russian, Eurasian, and East European fields. These organizations are to be national in scope and have in place broad selection and peer review mechanisms. A call for applications is published annually in the Federal Register. The Title VIII advisory committee reviews the applications and makes recommendations for grant recipients to the Secretary of State. Then, those approved by the Secretary serve as intermediaries for the funds by conducting their own open, national competitions to make awards to end-users, either individual scholars or other institutions.

Attached is the list of FY 1997 grant recipients, including the amounts and purposes of their awards and the points of contact. For further information, call Kenneth E. Roberts, Executive Director, Title VIII Advisory Committee, on (202) 736-4572.


FY 1997 Funding Under
The Research And Training For Eastern Europe And
The Independent States Of The Former Soviet Union Act
Of 1983

1. American Council of Learned Societies

Grant:$270,000 (EE/Baltic States)
Purpose:To support fellowships for dissertation completion, post-doctoral research, institutional and individual language training grants, and the Junior Scholars' Training Seminar.
Contact:Jason Parker
Executive Associate
American Council of Learned Societies
228 East 45th Street
New York, NY 10017-3398
Fax (212) 949-8058

2. American Council of Teachers of Russian

Grant:$200,000 (NIS)
Purpose:To support graduate students, post-doctoral fellows, and junior faculty in Russian and Eurasian studies for advanced on-site language training and research.
Contact:Margaret Stephenson
ACTR
1776 Massachusetts Avenue, N.W., Suite 700
Washington, D.C. 20036
833-7522Fax (202) 833-7523

3. Council on International Educational Exchange

Grant:$50,000 (NIS)
Purpose:To support fellowships for advanced and specialized on-site Russian,language training.

4. University of Illinois at Urbana-Champaign

Grant:$100,000 ($92,000-NIS; $8,000-EE)
Purpose:To provide partial funding for the University's Summer Research,Laboratory and the Slavic Reference Service.
Contact:Dianne Merridith,
Program Administrator,
Russian and East European Center
University of Illinois at Urbana-Champaign
104 International Studies Building
910 South Fifth Street,Champaign, IL 61820,333-1244
Fax (217) 333-1582

5. Institute of International Education

Grant:$68,338 (NIS)
Purpose:To support the Professional Development Fellowships Program, which serves young specialists in professional fields with career objectives relating to the NIS.
Contact:Andrew Small
Institute Of International Education
US Student Program Division
New York, NY 10017-3580
(212)883-8200
Fax (212) 984-5325

6. International Research and Exchanges Board

Grant:$1,035,000 ($765,000-NIS; $270,000-EE)
Purpose:To support a variety of programs facilitating American scholarly access to Russia, Eurasia, and East Europe: individual field research grants; short-term travel grants; special projects; and dissemination of field results.
Contact:Paul Ashin
IREX
1616 H Street, N.W.
Washington, D.C. 20006
(202) 628-8188

7. National Academy of Sciences

Grant:$50,000 (NIS)
Purpose:To support a Young Investigator Program on Armenian energy security.
Contact:Steven Deets/Kelly Robbins
Office for Central Europe and Eurasia
National Academy of Sciences/National Research Council
2101 Constitution Avenue, N.W., (FO 2014)
Washington, D.C. 20418
(202) 334-2644
Fax (202) 334-2614

8. National Council for Soviet and East European Research

Grant:$941,662 ($841,662-NIS; $100,000-EE)
Purpose:To conduct one or more national competitions among individual specialists and institutes of higher education and non-profit organizations in the US in support of advanced research projects on Russia, Eurasia, and Eastern Europe.
Contact:Robert Randolph
Executive Director
NCSEER
1755 Massachusetts Avenue, N.W., Suite 304
Washington, D.C. 20036
(202) 387-0168
Fax (202) 387-1608

9. Social Science Research Council

Grant:$760,000 (NIS)
Purpose:To support a national fellowship program for dissertation completion and post-doctoral research, and a competition for grants to US institutions offering intensive training in languages of the NIS.
Contact:Judith Sedaitis
Staff Associate
Social Science Research Council
810 7th Avenue
New York, NY 10019
(202)377-2700
Fax (212) 377-2727

10. The Woodrow Wilson Center for International Scholars

Grant:$715,000 ($465,000-NIS; $250,000-EE)
Purpose:To support research scholarships, short-term grants, research fellowships and internships; the meetings programs; and outreach publications of the Kennan Institute for Advanced Russian Studies and the East European Studies Program.
Contact:Nancy Popson
Program Associate, Kennan Institute
(202) 287-3400
Or
Kristin Hunter
Program Associate, East European Studies, East and West European Program
The Wilson Center
370 L'Enfant Promenade, Suite 704
Washington, D.C. 20024-2518
(202)287-3000
Fax (202)287-3772

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